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Help CenterPersonnel File Cabinet – Steel With Glass Door, H1800mm | HR Records & Employee Documents | Multiple Keys
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What Happens When HR Files Disappear
It's Monday morning. The HR manager is on leave. Someone needs the Johnson employment contract for the legal team—now. She digs through a drawer that hasn't been organized since before the last performance review cycle. Twenty minutes later, she finds it. The legal team is already in the meeting without her.
Most HR departments operate like this. Not because they want to. Because the filing system didn't keep up with the organization.
This cabinet was built for that problem.
The Setup
H1800mm. 850mm wide. 390mm deep. Steel frame. Glass door on the upper section so you can see what's inside without opening anything. Two drawers below. One single-door compartment for the overflow—birth certificates, physical records, things that don't belong in a standard folder but can't be tossed.
The glass door isn't decorative. It's functional. HR departments deal with thirty, fifty, sometimes two hundred active employees. When someone needs the Kim file and you have forty file folders in a drawer, you either know where it is or you don't. The glass lets everyone know where it is. One glance, pull the folder, close the door. That's how filing should work when the office is busy.
Multiple Keys, Multiple Access Levels
Here's what HR departments actually ask about: who has access to what.
This cabinet handles that with separate locking zones. The upper glass section has its own key. The two drawers share a key. The single-door compartment has its own key. That means the HR director can lock employee contracts in the drawers while keeping general reference materials accessible behind the glass. It means the HR assistant can access the glass section for routine inquiries without touching sensitive files.
Multiple keys come with every unit. If you need a master key system—if one person should be able to open everything—we can configure that. Tell us what access structure your organization needs.
Drawers That Hold Real Files
Not all drawers are built the same. These are built for hanging files.
Standard A4 and letter-size hanging file frames fit directly into the drawer rails. Tab dividers sit in the slots the same way they do in any professional filing system. Each drawer has a label holder built into the frame—molded into the steel, not a sticky label that peels off after six months.
If your HR department runs on hanging files—and most do—this cabinet accepts your existing system without modification.
Who Uses This
Growing companies that just hired their twentieth employee and don't have a dedicated HR room yet. One cabinet handles what used to need a shelf and some banker's boxes.
Multi-location businesses where each branch needs its own HR records on-site. Matching cabinets across locations mean the system looks the same whether you're in headquarters or the satellite office.
Healthcare organizations where HR handles not just employee records but compliance documentation. Separate locking zones let you keep what needs locking separate from what doesn't.
Manufacturing and logistics where HR offices sit near the floor and the furniture needs to survive actual use—not just look professional in a photo.
The Honest Specs
Height: 1800mm / 70.9" Width: 850mm / 33.5" Depth: 390mm / 15.4" Upper section: full glass door, 2 adjustable shelves Lower section: 2 drawers + 1 single-door compartment Drawers: fit standard A4 / letter hanging file frames Locking: key-operated, upper and lower sections independent Material: cold-rolled steel, powder-coated Glass: tempered safety glass
Ships with doors and drawers removed. Reassembly: about 20 minutes.
What You Can Change
Standard color is light gray. We do custom colors to match your office. We do logo branding—silk-screen on the glass door or metal badge on the frame. We do interior configurations—more drawers, different shelf positions, customized compartments.
If your HR department has a specific way of organizing files and the standard layout doesn't quite fit, talk to us. Bespoke configurations are what we do.
The Questions HR Directors Ask First
"Can we lock different people out of different sections?" Yes. The upper glass section, the drawers, and the single-door compartment each lock independently. Access control is built into the design.
"How many keys come with it?" Multiple copies per lock. More than you think you need—which is about right, because keys disappear.
"Does it work with our existing hanging files?" Yes. Standard A4 and letter-size. If your files fit a standard cabinet, they'll fit this one.
"Can we add our company branding?" Yes. Custom colors and logo options available. Send us your color reference or logo file.
"What's the lead time?" Standard orders: 25-30 days production. Custom configurations: 35-45 days. Shipping time depends on your port.
About Hengna
Fourteen years making steel storage for professional offices. We've supplied HR departments, legal practices, healthcare facilities, and corporate offices across North America, Europe, and Asia-Pacific.
We don't oversell. If this cabinet fits your situation, let's talk. If it doesn't, we'll tell you.
Contact us to discuss your HR storage requirements.
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