UHF RFID Files Document Tracking Solution in Law Firm -- SID Global

UHF RFID Files document tracking Solution in Law Firm -- SID Global

SID -Global Reader and tag had installed in this Malaysia Law Firm 

that impress to our client, they are plan to take in more branch office 

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Proposed system flow: RFID Document Management System

 1.     RFID labels to be converted to ‘RFID Flag Tag’ for file tagging. Attach and secure ‘RFID Flag Tag’ on the spine of

the files. All PCs will be installed with Document Management System (DMS) software.

 2.     Register RFID tagged files to DMS database. Files information (e.g. files registration ID, client’s name, date/time, person-in-charge & etc.) will be loaded into DMS database. Information on the files and RFID tag (programmable) will be matched.

 3.     Authorised personnel will register the files on a PC with RFID Desktop reader/writer and DMS registration software.

 4.     Users to request for files from registration desk and authorised personnel.

 5.     DMS will capture files movement or events and logged the information into DMS database. When the mounted RFID antenna scans the file, the DMS software will display the scanned file’s data on PC. Users will acknowledge the event by clicking (configurable methods) on the displayed data. Users must acknowledge on the PC all ‘active’ events (e.g. registration, handover, handling & etc.) at respective location.

 6.     When files are taken to or placed at user’s workstation, the mounted RFID antenna will detect and scans the files. DMS software (at the workstation) will display the scanned data. User can opt to log the event as ‘active’ (e.g. handover, temporary custody, safekeeping & etc.) or leave it as ‘passive’ event (e.g. on transit, no task involved).

 7.     DMS will collect information of all scanned files and stored into a database. History of ‘active and ‘passive’ data captured will be created for the files and can be use for tracking purposes.

 8.     User can use DMS to retrieve file’s information (e.g. history of movements, upcoming task, comments & etc.) whenever it’s scanned at respective location. Additional information for the files can be adds onto DMS if required.

 9.     To locate current location of a file, DMS software will activate all mounted RFID antennas to swipe scan for the file. Information of the file’s location or history will be displayed on PC.

 10.  User can manually search for a file by using a Portable RFID reader connected wirelessly (Bluetooth interface) to PDA. The required file's information will be sent from DMS database to the PDA via WiFi. When the Portable RFID reader locates the file in its scanning vicinity, the PDA will produce an audio and visual respond.

How to Install SID Global UHF RFID Reader and Antenna 

UHF RFID Files document tracking SID-Global hardware Kit

How do you think?

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